Relay For Life of Rose Tree Media

4^th  Team Captain’s Meeting-2010

       April 21, 2010 7:00 PM Penncrest High School Cafeteria

Save the Date- Relay For Life of Rose Tree Media
May 14-15, 2010 6PM-10AM

Registration Deadline – Get Registered!!!!

Welcome & Introductions

Registration Info

DO NOT CHANGE YOUR TEAM NAME!!! IF you must, Please Email Joanne.Hunt@cancer.org and we will change it for you. If you go online and change your name you will NOT be allowed to participate. We need to get the Team Registrations in Order and Name changes make it too hard!

Registration Deadline for Shirts

Deadline to Receive Shirts (if you raise $100) is TODAY April 21. We will be extending the Registration Deadline to May 6^th, however we cannot guarantee you will get shirts, even if you raise $100.

$100 T-Shirt/Sleepover Requirement

All teams must raise $100 per team member average (together or by person) to get shirts and Sleep over. Registration HARD deadline May 6^th. All Money must be turned in by May 12^th to sleep over. .

Team Size “Club 15”

Any Team who has 15 members, and raises 1,500 dollars will receive special recognition.

Youth Agreements/Chaperone Rules/11:30 Checks

All Youth Teams MUST report to your campsites at 11:30pm for Youth Chaperone Checks. 1 Chaperone for Each 5 Students will need to be present. A new color wristband will be given and anyone caught after the check without the new wristband, or at the check without chaperones will be asked to leave.

Team Captain Check/ 1-2 per Team/Shirts
Please check your Team Captains are correct. Please Email Joanne.Hunt@cancer.org if you need to change/add/delete captains. AT MAX 2 Captains per Team. Some Teams currently have 3 registered, this needs to be changed, or no team captains will receive Team Captain Bags. Captains are Designated by a STAR * By your name on the Roster on Team page of the website.

Campsite Selection will start on May 6^th. It will be in order of Registration, with our raffle winner “The Knockouts” getting first selection. At the end of this we have put your “Time Slot” You have been given to come select your site. If your team has not raised your $100 per team member by May 6^th, you will not be allowed to pick a site till May 12^th.

Accounting and Registration
Turn in fundraised money at relay meetings, Bank Night or Day of Event

• Turn in Money in Relay for Life Envelope CLEARLY filled out with Team and Participant to Credit as well as a counted total.
• All money will be posted to the website

Day of Event Announcements/Info
Breakfast Day of Relay Forms – May 6^th
Jes-Made Bakery will be delivering Fresh Donuts and Muffins Saturday Morning. They are 8$ a Dozen, and $2 goes towards your team. Please go to the website “Download Forms” to download an order Form (Electronic Form will be Posted to Site on Monday April 26^th) Checks are made out to Jes-Made Bakery
DOE Fundraisers Turn in.

Please Email your Day of Event Fundraisers to Mary Beth Malone at MediaMalone@verizon.net we are trying to prevent multiple teams from doing the same day of event fundraiser. First come First Serve so register your day of event fundraiser asap!

Bark for Life Calendar Contest

Bark for Life was a Success with over 150 dogs! We will be voting for the dogs that make it in the calendar at the event. Please look out for our “Bark For Life” area at the event!

50/50 Raffle

We will be holding a 50/50 Raffle at the event, more details will follow

Dimes Make a Difference
Great Fundraising Idea, Fill a water bottle with dimes. It makes 92$!!! Download labels on the website under “Download Forms” “Bark For Life”

Quiet Hours & Camp site Etiquette
Quiet Hours will be from 11pm-7am, please no loud music, voices at your sites. Also please be mindful of those around you and be respectful of other teams who are trying to sleep.

Security&Committee/Yellow Jackets & Red Shirts
All Committee Members will be in RED Shirts and Yellow Jackets, If you have any question, concern or emergency at the event please find us.

Luminaria – Moment of Silence
There will be a 10 min NO TALKING/Silence at the Luminaria Ceremony (9pm) and from 9pm-10pm we ask for only whispers and low voices in respect of those honoring and remembering loved ones. Just remember BE RESPECTFUL!

A&E Schedule posted to website
Please Check the Website, We will be posting A & E Schedule, CampSite Map, and Much more Information!

Events Coming Up!

Super Sunday

We ask for anyone who would like to attend super Sunday this Sunday and solicit donations for you team to sign up for a time slot. We ask teams not to go on their own. We will have an educational piece for each team to give out as they ask for donations to educate people where their money is going. Please Email Lcassey@comcast.net if you would like to attend. We have a table in front of Mrs. Marty's Deli.

Rock-n-Relay

Will be held at Sterling Nursing Home the Week of Relay, please stop by and support the residents that our supporting the Relay for Life! More Details will follow.

Other Announcements:

1. Taylor Rental will be allowing Teams to Rent Tents from them again, They will be 10x10 tents with sides. They will not have bottoms, so please bring a tarp or something to put on the ground. to reserve a tent:
Taylor Rental will rent for our Relay a 10x10 tent, with sides for $65.  A portion of the $65 is donated to our relay
this includes set up on the 14th and removal on the 15th
A ground cloth for the tent can be obtained from Taylor Rental, at their cost. (mention when ordering)
Mention the RTM Relay when renting the tent.

Taylor Rental is located at 101 State Road, Media   (610) 566-6450

2. Team Batons are available for teams to decorate and carry as they walk, any team who did not receive a baton at the meeting can pick them up in Room D112 or May 6^th bank night.

3. Unloading – You cannot start to set up your campsite or arrive at Relay before 3pm. We will have helpers to help you transport your stuff to your campsite. No one will be allowed on the field before 3pm.

4. All Youth Agreements and Chaperone Agreements/Schedules are Due by May 6^th Bank Night. If your Chaperone Agreements/Youth Forms are not turned in you will not be allowed to participate.

5. May 6^th & May 12^th 7pm will be Chaperone Meetings. ALL CHAPERONES must attend one meeting. Please Email Joanne.Hunt@cancer.org with any questions.

6. Each Teams $100 per person must be turned in my May 12^th in order to receive a Campsite or sleep over.

7. Pick a Theme! Decorate your Campsite. We will be giving out an award for best-decorated campsite!

Campsite Selection Order: IF YOU HAVE NOT TURNED IN YOUR $100 per Team Member before, or on this night, you will not be allowed to pick a site.

Raffle for 1st Campsite Pick

Save the Date:

Bank Night/Chaperone Meetings:  May 6 (HARD Registration Deadline) , May 12 - Bank Night: 6-8pm, Chaperone Meetings: 7pm.

Relay For Life: May 14-15, 2010 6pm-10am